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Childcare Vouchers

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  • Childcare Vouchers
    Making Quality Childcare More Affordable...
  • Support with Tutoring Costs
    Save money on your child's tutoring...
  • Use for Holiday Clubs
    Keeping the kids busy during school holidays...

Benefits to Employer...

  • Savings on Employer ‘s NICs - up to £402 per employee per annum
  • Increases staff morale and employee engagement
  • Helps to recruit staff whilst demonstrating commitment to your staff
  • Improves staff retention - helps to make it worthwhile to return to work
  • Simple and flexible to set up
  • Fully managed scheme or self-administration options available
  • The scheme is self-financing

Benefits to Employee

  • Save up to £933 per annum in Tax and National Insurance
  • Double savings if both parents join the scheme - up to £1866 per annum
  • Assists in managing family finances and reduces childcare costs
  • Freedom to choose where and when you use the vouchers
  • Childcare vouchers can be for as little as £10 per month and banked until required
  • Use for child-minders, nannies, day nurseries, play schemes, pre-school, before/after school clubs, boarding fees, educational centers or holiday clubs

Small Business?

This information is for small businesses wishing to take advantage of childcare vouchers where the Parents work within their own company. The company must be a limited company whereby the owners are Directors / employees of the company.  The Scheme does not work for the self-employed. Some smaller companies do run the scheme on an additional benefit basis which enables you to receive further income from the company in the form of Childcare Vouchers Tax and NI free (up to a maximum of £243 per month) and also the value of the vouchers and administration fees are a cost to the company and, therefore, set against the Corporation Tax. Call our Employee Benefits Helpline on 01280 851113 and discuss which options are best for you.

Self-Administered Scheme?

If you are a small business with less than 25 employees we also offer a Self Administrered Scheme Package. We will prepare and provide you with all the documentation, support and advice required, and assist you to set up your own in house Childcare Voucher Scheme. You are then left tun run the Scheme yourself. We charge a one off payment of £175 + VAT for companies with less than 25 employees. ​If you have more than 25 employees but are interested in this option please contact us on 01280 851113 for a quotation. If you wish to proceed with a Self Administered Scheme please complete and return our Self Administered Scheme Order Form  and we will prepare the package for you by return.


New Tax Free Childcare Scheme 2017

The Government recently announced that its new Tax-Free Childcare scheme will be introduced in a phased process throughout 2017. To be eligible to qualify for this new scheme, which will initially only include children under 5 years, both parents have to be working. The Government propose to extend the age limit to include children under 12 years within the first twelve months. Once the new Tax-Free Childcare scheme is introduced parents will not have the option of joining the current Childcare voucher scheme.

However anyone who is signed up for childcare vouchers before April 2018 will have the choice of either continuing to take childcare vouchers or switch to the new scheme if they wish – depending on which scheme suits them best. Read more about the forthcoming changes and what you can do to save money on childcare now and in the future.

NEW Tax Free Childcare SchemeGovernment Childcare Choices


Savings Illustration


FAQ's...and Answers

When can I join the Scheme? 
You can join at any time throughout the year. You will need to register by the payroll cut-off date to qualify for the current month’s payroll.

When will I receive my Childcare Vouchers? 
Paydirect Vouchers – Paid direct into your childcare providers’ bank account on an agreed date each week/month. Paper Vouchers - Gemelli will post your paper Vouchers direct to your home address, to arrive on your usual payday.  Account Vouchers – Allocated to your account on your normal pay day.

My childcare costs vary each month - how do I calculate the amount of vouchers required? 
Calculate your approximate childcare costs over a year, divide by 12 to obtain an average monthly amount.   The vouchers will be allocated to a vouchers account and can be used as and when required.  You can save the vouchers up for use during school holidays.

How long are the vouchers valid for?
Paper Vouchers are valid for a 12 month period from the date of issue. However, Gemelli will generally replace the vouchers up to 12 months after their expiry date if you write to them quoting the voucher serial numbers. Vouchers taken by our Paydirect or Account method have no expiry date. 

What is the Salary Exchange Scheme?
This is where an employee formally agrees to a reduction in their gross salary and instead receives that amount in childcare vouchers.  The contract between the employer and the employee must be updated and a signed agreement incorporated to reflect the changes agreed within the salary exchange.

Can my partner also claim vouchers?
Yes – each parent or legal guardian can take the maximum allowance in childcare vouchers.  If your partner’s employer is not currently running a scheme, Gemelli will be happy to provide them with an Information Pack.

What effects does Salary Exchange have on my work related benefits?
The amounts you receive in childcare vouchers will not count as part of work related payments such as Statutory Maternity Pay (SMP) and Statutory Sick Pay (SSP), which are based on an employee’s average earnings over a fixed period once any amounts for salary exchange have been deducted.

How will a Salary Exchange Scheme affect my pension?
With a company pension your salary and the childcare vouchers value are considered as pensionable earnings.

Can I use the childcare vouchers to pay a relative who cares for my child?
No.  The only time this would be possible is if the relative is a Registered Childminder and also cares for other children as well as your own.  This does not apply to spouses / partners.

Will Childcare Vouchers affect my Tax Credit payments?
Your Tax Credit Payments may be affected and before signing up for this scheme you should contact the HM Revenue and Customs for advice  -  Telephone 0845 300 3900, or visit their website  www.hmrc.gov.uk/childcare/taxcredits-guidance.htm   Alternatively, Gemelli can provide you with guidance.

Are there costs incurred by my Childcare Provider in using this scheme?
There are no costs for the Childcare Provider. 

What if my carer doesn’t know about the Scheme?
Gemelli will provide them with a useful information leaflet and arrange for them to complete a simple Registration Form.

How quickly will my Childcare Provider be paid?
Gemelli will make a payment which will be in their bank account within 2 working day s of the childcare provider redeeming a paper voucher or you requesting a payment from your account.  They will also be provided with a Remittance Advice.

What if I use more than one Childcare Provider?
You can use any of our voucher methods and split the payments between as many childcare providers as you use.

Is it possible to have backdated vouchers?
If you haven’t used up all your annual tax free allowance on childcare vouchers you can do so up to the end of the current tax year as long as certain conditions are met – please contact us for further information


More Information...

Please complete the short form below and we will send you an Information Pack for the requested Employee Benefit Schemes.


Your Details...


Please send me an Information Pack...

 


Before you go...

 

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Savings Illustration Request

Please complete the short form below and one of our team will be back in touch promptly. Any questions, or if you would prefer, please call us on 01280 851113.


Your Details...


Please send me a Savings Illustration...


Childcare Vouchers...

Please tell us the approximate average cost of your childcare each month.

£ per month

Cycle to Work...

Please tell us the cost of your bike and/or accessories. The total for the bike and accessories must not exceed £1000.

£
£

Parking at Work...

Please tell us the estimated cost of your annual season ticket/parking costs.

£ per annum

Save as you Learn...

Please tell us the estimated cost of your training.

£

Professional Fees and Subscriptions...

Please tell us the estimated cost of your fees or subscription per annum.

£ per annum

Holiday Exchange...

Please tell us your annual salary and the number of extra days holiday you would like to base this illustration on.

£

Health Screening...

Please tell us the estimated cost of your Health Screen.

£

Home Utilities...

Please tell us the following information. If you do not know your estimated annual gas or electricity consumption you can tell us about your household.

kWh per annum
kWh per annum

Please send me a Savings Illustration...

 


Any Other Comments...


Please click the SUBMIT button below to send us your request. One of our team will be in touch shortly.

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Employee Registration Form

Please note that for an Employee to take advantage of this scheme, their Employer must have registered with Gemelli. If you are unsure if your Employer offers this scheme, please call us on 01280 851113 and we can advise. If your Employer does not currently offer this scheme you could request our information pack to pass on...  Why not refer us to your/an employer? You could receive a £20 voucher for referring Gemelli when the company successfully registers for any of our salary exchange schemes.

Request Information PackReferral

Please complete the Registration Form below. Any questions, or if you would prefer to complete your registration over the phone, please call us on 01280 851113. Alternatively you can print out the Registration Form and return to us by post, fax or email.

Print Registration Form


Your Details...


Employment Details...

£

Voucher Details...

£

Children's Details...


Childcare Provider Details...


Your Agreement...

I confirm that the information I have given is accurate and that I have read and agree with the Terms and Conditions.


Please now submit your registration by clicking on the button below. One of our team will be in touch shortly - thank you.

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Employer Registration Form

Please complete the Registration Form below. Any questions, or if you would prefer to complete your registration over the phone, please call us on 01280 851113. Alternatively you can print out the Registration Form and return to us by post, fax or email. Or if you are looking to register for a Self Administered Scheme please complete our Self Administered Scheme Order Form

Printable Registration Form


Your Details...


Company Details...


Services Required...

 


Preferred method of contact...


Please click the SUBMIT button below to send us your request. One of our team will be in touch shortly.

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Childcare Provider Registration Form

Please complete the Registration Form below. Any questions, or if you would prefer to complete your registration over the phone, please call us on 01280 851113.

Alternatively you can print out the Registration Form and return to us by post, fax or email.

Printable Registration Form


Your Details...


Organisation Details...


Payment Details...


Your Agreement...

I confirm that the information I have given is accurate and that I have read and agree with the Terms and Conditions.


Please click the SUBMIT button below to send us your request. One of our team will be in touch shortly.

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Childcare Vouchers Administration

Already registered for Childcare Vouchers? You may wish to administer your account using our online forms below. Or alternatively do not hesitate to call us on 01280 851113.


Request Payment to Carer

Request Parent Statement

PayDirect Standing Order Request

Amend your Childcare Vouchers

Add Childcare Provider


 


Ask us a Question...

Any questions? Please complete the short form below and one of our team will be back in touch promptly. If you would prefer please call us on 01280 851113.


Your Details...


Your Question...

 

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